Accommodation

GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent for the 21st Conference on Organometallic Chemistry (EuCOMC XXI) and will handle all related arrangements.

List of hotels 

A number of hotels of various categories at reduced rates are available for participants of EuCOMC XXI.

List of hotels is available HERE

Group reservations

For group reservations please contact the Conference Secretariat at e-mail address eucomcxxi@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the on-line Accommodation Form

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.   

All rates quoted are per room per night including breakfast (except for Student Dormitory Vysokoškolské mesto Ĺudovíta Štúra - Mlyny) and 20% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate. 

Please note, that the city tax of € 1,65 per person per day is not included in the room rate.
City tax and extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

Standard Rates

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail. 
Hotel accommodation must be paid until May 24, 2015. 

Non-Refundable Rates

Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail.
In case you share the room with another conference participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the conference.  Please include this request as a note in your accommodation form.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail eucomcxxi@guarant.cz  or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Conference Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the conference.

The Conference Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation:

Standard Rates

Until May 24, 2015 Full refund (less 30 EUR handling fee)
May 25, 2015 – June 03, 2015 30% of total amount
June 04, 2015 – June 09, 2015 50% of total amount
June 10, 2015 – June 16, 2015 80% of total amount
From June 17, 2015       100% of total amount
No-show 100% of total amount

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Non-Refundable Rates

Any reduction or cancellation: 100% Cancellation fee
No show: 100% Cancellation fee

No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.

Conference Secretariat will process all reservation requests by July 03, 2015 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 30 EUR handling fee.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.
For payments using American Express credit cards please complete the Credit Card Payment Authorization Form and kindly send it signed by a card holder to the Conference Secretariat by fax +420 284 001 448, not via e-mail for security reasons. The payment will be charged in Czech crowns (CZK) at the exchange rate of the Czech National Bank valid on the date of payment. The approximate exchange rate is 1 EUR = 27,666 CZK (November 2014).

Credit Card Payment Authorization Form can be also used for MasterCard/Eurocard, Visa (will be charged in EUR) and Diners Club (will be charged in CZK).

2. Bank transfer

Please note that payments by bank transfer will only be accepted by June 14, 2015. After this date only payments by credit cards will be accepted (either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form).

Hotel accommodation must be paid in EUR: 

Bank name:  Ceskoslovenska obchodni banka
Bank address: Na Prikope 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC: CEKOCZPP
Account name: GUARANT International spol. s r. o.
Account number:  478 533 893/0300
IBAN: CZ69 0300 0000 0004 7853 3893
Details of payment: 201531 …. (ID number from the Letter of Confirmation)

*The participant's name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.